Office for Nursing Research

Proposal submission workflow

A step-by-step guide for how to apply for funding, from grant writing support to budget creation to pre-submission reviews to forms submission processes

• Intent to submit form 
• Other forms, including budget templates, grant applications, and submission guidelines

MAKE APPOINTMENT FOR ONR SUPPORT

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• Biostat consultation
• Data consultation
• Institutional Review Board (IRB)
• PowerPoint presentation and poster templates  (requires NetBadge)

School of Nursing funding for faculty

The Intramural Funding Overview offers an overview of the purpose, available assistance, and process for intramural funding awards at the School of Nursing. Internal funding sources and school-specific grants available to faculty and students

Pilot Data Intramural Funding

• To support preliminary research to increase the strength and success of proposals for significant external funding (e.g. R01, program projects, U awards or similar scope from RWJ Foundation, PCORI, CDC)
• Open to all faculty members of the School of Nursing. This has a rolling due date to allow for preparation of grants with different deadlines.

Jeanette Lancaster Endowment Fund of Faculty Excellence

• To support the School’s research and teaching mission and the professional development of nursing faculty. The funds available for distribution will be equally divided to support research and education
• Open to all faculty members of the School of Nursing who have completed the report from any previous award(s), have no carry-over funds and are not a senior administrator
• Funded by the Nursing Alumni Association

Katharine M. Donohoe Clinical Research Award

• To support clinical research projects in the School of Nursing
• Eligible award recipients include graduate nursing students, nursing faculty, post-doctoral scholars, and partnerships between nursing faculty and/or graduate nursing students and nurse clinicians. Preference is given to partnerships, and in particular those partnerships that include clinicians at the UVA Medical Center. Non-tenure track faculty members, new investigators, and DNP students are encouraged to apply. Research projects should focus on clinical nursing research aimed toward testing clinical practices to improve patient care. Preference is given to projects that explore chronic health conditions.

Oscar and Ruth Lanford Research Award

• To support research projects that meet the needs of chronically ill people regardless of their age
• Open to faculty members employed by the School of Nursing; more than one award may be given each year.

Nightingale Research Award

• To provide summer support for tenure track, non-tenured faculty members employed by the School of Nursing
• Funded by the Nursing Alumni Association.

Compassionate Care Research Pilot Funding 2024

• To support the research activities of UVA SON PhD candidates and post-doctoral fellows.
• All applications will be reviewed, and final selections made by an external faculty review board not associated with CCR.  Please click on the CCR Pilot Funding Announcement 2024 and CCR Pilot Funding Template 2024 for additional details.

UVA funding opportunities

UVA-wide research funding programs available to School of Nursing faculty

• Center for Global Health
• VPR Office Internal Funding Opportunities
• Offices Supporting Clinical Research
• Strategic Investment Fund
• iTHRIV
• Grant Forward
• 4-VA Research Grant Program
• UVA Comprehensive Cancer Center

Funding discovery tools

Tools to help researchers search for applicable funding opportunities, like searchable databases or newsletters

• Funding discovery databases help identify opportunities from public and private funders. UVa has licensed three tools for funding discovery: 
• Pivot - includes over 28K federal, non-federal, foundation, and private funding opportunities from over 15K funders around the globe, as well as 3M awarded grants and profiles (sponsored by the UVA Vice President for Research)
• Grant Forward - grants from over 15K sponsors worldwide, from federal, corporate to private funding organizations, with 3K pre-solicitations and 1.3M funded awards (sponsored by the UVA Vice President for Research)
• Foundation Directory Online - database of over 140K foundations, corporate giving programs, and grantmaking public charities in the U.S. (access provided by UVA Corporate and Foundation Relations)​

In addition, several resources allow you to search grant-related publication data in order to see trends and patterns:

• Web of Science - this literature database allows you to refine your search results to view funders associate with the publications you retrieved. 

Faculty Mentorship Award

Recognizing exceptional efforts made by faculty to support the development of junior faculty researchers

• $250 funded by the Alumni Association with proceeds from the Nursing Annual Fund
• Recipients are chosen by the tenure-track, early career faculty, post-doctoral scholars and PhD students; Nominations and feedback may be solicited from other faculty, if desired.
• The member of the research committee who meets the criteria of being a tenure-track, early career will be responsible for organizing the appropriate voting individuals to make the selection and to provide the name of the recipient and a paragraph describing the contribution of this individual that can be used with announcing the award.
• Nominations should be emailed to Jeanne Alhusen, associate dean for research
• Deadline: February 15

Outstanding Faculty Research Publication Award

Funded by the Nursing Alumni Association to recognize exceptional publications that promote the School of Nursing's established goal of increasing the number of faculty publications in top-tier journals

• $250 funded with proceeds from the Nursing Annual Fund
• Awards go to faculty members employed by University of Virginia School of Nursing
• Nominees must be first author of the publication, and only those publications in print the prior year will be eligible for the upcoming award
• Faculty are invited to self-nominate one peer-reviewed, data-based research publication for consideration; nominated publications are assessed by faculty emeriti reviewers for scientific rigor of the research study, clarity of interpretation of findings, applicability of findings to nursing practice and quality of peer-reviewed journal
• Emailed submissions must include a copy of the publication with a cover memo requesting review for this award to Jeanne Alhusen, associate dean for research. Deadline: February 15

I want to apply for a grant. How do I get started?

Please fill out the Intent to Submit Form or email ONR. Alternatively, you may directly contact the senior grant administrator (eam4qc@virginia.edu).

Where can I find the University of Virginia's employer identification number (EIN, also called the federal entity number, or FEN), its universal numbering system (DUNS), or unique entity identifier (UEI) numbers?

• UVA's official name - The Rector & Visitors of the University of Virginia
• EIN/FEN - 546001796
• DUNS - 065391526
• UEI  JJG6HU8PA4S5

This information is additionally available on the Office of Sponsored Programs website.

Where can I find a UVA-specific National Institutes of Health (NIH) facilities and resources template?

Submissions to the NIH require identifying the facilities and resources that will be used for the proposed activities. A template prepared by iTHRIV is available here.

How much lead time should I provide ONR and the Office of Sponsored Programs when submitting my proposal?

Ideally, you should provide at least five business days prior to the sponsor's submission deadline to allow sufficient time for review. Please verify specific deadlines with the senior grant administrator or ONR.

Am I able to sign the terms and conditions for proposals myself?

No, the Office of Sponsored Programs is responsible for reviewing and signing agreements. The University, not the principal investigator, is the official recipient of the award, which protects faculty and researchers from individual liability.

How can I verify whether I am eligible to submit a proposal when there are limited submission opportunities?

Confirm your eligibility with the senior grants administrator or the ONR.

Should I assign a proxy while I am out of the office?

If you are awaiting an award or agreement, it is advisable to assign a proxy. You can do this by navigating to Research UVA PBH > Conflict of Interest (COI) tab > Disclosures > Assign Proxy.

Who should I contact for assistance in preparing a budget?

Please email the senior grant administrator to discuss the solicitation and your budgetary needs.

What are indirect costs?

Indirect costs are those not directly attributed to a specific project or organizational activity but are necessary for general operations. UVA’s cognizant agency is the Department of Health and Human Services; current rates maybe found here.

What do I need to be eligible to submit an award?

• • a current conflict of interest (COI) training
    Required every four years and may be completed through CITI COI Training
  • an updated COI disclosure profile
    Access your COI profile in Huron here
    Quick link guide here
  • Human subject research training (if applicable)
    Complete this training via CITI

For more information, visit compliance information.

Who can assist me with my Institutional Review Board (IRB) application?

UVA has two areas of focus for IRBs:

• • Health Sciences Research
  • Social and Behavioral Sciences Research

This guide will help you determine which IRB is appropriate for your submission.

For non-human subjects research, guidelines are here: Non-Human Subject Research | Human Research Protection Program (HRPP)

For questions or assistance, email ONR.

May I serve as a principal investigator (PI) for sponsored program proposals?

The following faculty members are eligible to submit sponsored program proposals:

• • Professors
  • Associate professors
  • Assistant professors
  • Acting assistant professors
  • Faculty emeriti

Post-doctoral researchers and graduate students may serve as principal investigators under certain conditions. 

How do I create a data management and sharing plan (DMSP)?

A DMSP is required for all NIH-funded projects. It should describe your strategies for data collection, storage, and sharing. Detailed guidance is available here. If you require assistance, contact ONR.

Where can I store my research data?

Research data storage options should align with the requirements for security, sensitivity, backups, collaboration, and capacity. Questions may be directed to ONR's program manager or the IT helpdesk.

How do I submit a grant report?

Reports such as NIH research performance progress reports (RPPRs) or close-out reports, may require institutional signatures. Contact ONR for assistance.

How do I submit a no-cost extension (NCE)?

Verify sponsor policies regarding NCEs by contacting ONR for assistance.

How can I check my budget balances?

Contact ONR for assistance for a detailed expenditure report. Alternatively, log in to RAD for Principal Investigators for self-service access.

Can I modify the budgeted amounts awarded?

Budget modifications are subject to the sponsor’s terms and conditions. Contact ONR to discuss any changes and obtain the necessary approvals.

Why am I receiving an email regarding payroll allocation confirmation (PAC) certification?

Federal regulations require accurate records of salaries and wages charged to federal awards. Certify your effort through the PAC system. Contact ONR for assistance.

How can I check my current effort allocation on sponsored awards?

Log into SONIC to view effort allocation details. Alternatively, request a costing allocation report from ONR.

Where can I find the status of purchase orders or expense reports?

Contact ONR for updates on the status, payment amounts, and remaining balances.

How can I make changes to my grant or contract?

Requests to change budgets, programs, or key personnel may require sponsor approval. Contact ONR for assistance.

How do I close out an award?

Work with ONR to ensure all expenses are posted, final reports are submitted, and residual balances are managed. The grants and contracts administrator will guide you through the close-out process. Contact ONR for assistance.

I want to hire a student for a research project. How do I proceed?

Contact nurs-onr@virginia.edu to verify student eligibility and obtain assistance with the hiring process.

Are there restrictions on expenditures, vendors, or travel for sponsored projects?

Confirm sponsor-specific restrictions with ONR staff before incurring expenses.

How do I schedule time with Hanover? 

Contact ONR for assistance. Note that availability may be limited, and there could be a queue, depending on the current demand for services. We recommend that you make a request as early as possible to secure a slot.

Where can I find biostatistical assistance for my research? 

UVA Health Claude Moore Health Sciences Library offers free statistical consulting services for research methods. Visit their collaboration and consultation page here.

How do I print a poster for a conference or unit presentation? 

Visit UVA Printing Services for poster printing information. Call ahead (434-924-7186) to ensure your requirements are met. 

I need gift cards for my research participants.

To request gift cards for your research participants, ONR will first need to verify compliance with University and sponsor policies regarding participant compensation and guide you through the purchasing process. Contact ONR for assistance. 

I need a travel and expense (T&E) card.

To obtain a T&E card, contact ONR for assistance with the application process and ensure you meet all eligibility requirements.